1. Name:

The Alumni being registered under the Societies Registration Act 1961 by the name “Sanjyog Alumni Association Of Heramba Chandra College Kolkata”

2. Registered Office:

The registered office of the Alumni shall be at “23/49, Gariahat Road, Kolkata-700029”

3. Area of Operation:

The Alumni shall operate all over the world as decided by the Executive Committee (hereinafter mentioned as EC) from time to time

4. Chief Patron:

Any full-time Teacher, past or present, of the College as would be decided by the EC of  Sanjyog, Herambachandra College Alumni shall be the Chief Patron of the Alumni. He/She shall be a permanent “special Invitee” by the EC for the meetings. He/ She may be represented by any other teachers to be nominated by him/her in the meeting.

5. Aims and Objectives:

The objectives of the Alumni shall be as follows:

(a)       To promote and foster mutually beneficial interaction between the Alumni and the Alma Mater.

(b)       To undertake activities of nation building including those of charitable nature.

(c)       To encourage the Alumni to take abiding interest in the progress and development of the Alma Mater.

(d)       To undertake activities of nation building including those of charitable nature.

(e)       To undertake all such lawful activities as are conducive to the attainment of the above objectives.

(f)        To exchange professional knowledge, organize technical conferences, seminars workshops& training courses.

(g)       To do all acts and things necessary to facilitate the charitable, social-cultural, educational, vocational and economic development of the Alumni.

(h)      To provide educational & medical assistance to the poor and weaker section of the Alumni.

(i)        To establish, promote, support, maintain for the promotion of science, literature, music, drama and fine arts, for the preservation of historical monuments and for research and other institutions, in India, having similar objects for the benefit of the public in general.

(j)        To promote and foster education among deserving students, whether of primary, secondary, graduate or vocational courses by all means and make such education available to all sections of the community.

(k)       To develop literacy among the people through various educational programs like AIDS, POLIO, adult education, crimes, dowry system.

(l)        To establish, run, support to primary and secondary schools, colleges, libraries, reading rooms, research and other institutions of the like nature in India, for use of the students and the staff and also for the development and advancement of education and diffusion of knowledge amongst the public in general.

(m)      To develop a career counseling centre and other forums to bring about public awareness.

(n)       To undertake integrated rural development projects for overall socio-economic development of villages including encouragement of co-operative movements among the villagers.

(o)       To undertake social causes, preferably at least once every year.

All the above objects of the Alumni will be charitable & non-commercial as mentioned above as per rule is given in the Societies Registration Act 1961 clause 1 to 20.




  1. Name of Alumni Sanjyog Alumni Association Of Heramba Chandra College
  2. Address 23/49, Gariahat Road, Kolkata-700029
  3. Work Area The Alumni shall operate all over the world as decided by the EC from time to time.
  4. Membership Membership for the alumni is open for all the male, female above the age of eighteen years, who successfully passed out from Heramba Chandra College, Kolkata, after completion of a Full-Time Undergraduate/ Post-Graduate Course

i. Members:

Every person desiring to become a member shall have to forward an application for the purpose to the secretary along with life membership fee or joining fee.

At present, joining fee is Rs 500, which includes Rs 300 as admission fee and Rs 200 as an annual membership fee.

At present, life membership fee is Rs 2000.

Annual membership shall have to be renewed by paying an annual subscription, which is at present Rs 200, to be paid by 31st March every year.

Life membership fee, joining fee and annual membership subscription may be revised by the EC, subject to ratification by the members in a General Meeting.

The EC shall scrutinise all applications for membership and shall thereafter induct all those as members who have submitted the complete application form along with the fees applicable at that time. However, EC has the right to accept or reject any membership application.

ii. Honorary Membership:

 Any person, whose connection with the Society is deemed to be useful, may with the consent of such person be elected as Honorary member of the society. Such members shall not, however, be eligible to be member of the EC nor shall be entitled to vote in any meeting.( As defined in 5A).

 A. All employees or retired employees of Herambachandra College may become Honorary members of the Alumni provided they express their willingness in writing. Honorary members shall have the right to participate in all the activities of the Alumni, but shall not have the right to vote or to be elected to EC.

iii. Ordinary Membership:

Any person, qualified to be a member and who has paid the prescribed ordinary membership fees (as provided in iii(a) below) may be admitted as ordinary members of the Society, provided EC accepts her/his application.

iii (a)  Life and  Annual  Membership:  

Any person who completed his/her  studies in  Heramba chandra College and successfully passed in university examination/s through Heramba Chandra College, Kolkata and is no longer a student of the College at the material time will be eligible to become a Life Member by paying a lump sum subscription fee Rs.2000 (or an amount applicable at the time of admission) by cash/cheque at a time,  or an annual member by paying annual membership subscription fee Rs 200(or an amount applicable at the time of admission) along with an admission fee of Rs 300 (or an amount applicable at the time of admission). Annual membership shall have to be renewed by paying annual membership subscription fee Rs 200 (or an amount as applicable) every year, by March 31 of the year.

 iv. Register of Members:

The society shall maintain a register of members containing the names, addresses and their occupations, the date of admission and the cessation of membership. The register will be kept open for inspection of the members of the society on requisition. All entries required to be made therein shall be entered within period of 15 days

v. Right and Obligation of Members:

Any ordinary members of the society has the right

i.   To elect and to be elected in any election of the Society

ii.  To Submit suggestion for  discussion to the EC and Sub-committee on any matter relating to society

iii. To inspect the accounts and the proceedings of the meeting of the society on an appointment  with the Secretary

iv. To pay his subscription within the prescribed time. Defaulting Members shall not be allowed to take part or vote in a meeting. Members shall have one vote each

v.  To pay his subscription within the prescribed time. Defaulting Members shall not be allowed to take part or vote in a meeting. Members shall have one vote each

vi. Expulsion and removal of Members:

Actions of any members, if found by the EC is detrimental to the interest and is a violation of the rules and the regulation of the society, he may be after due enquiry, censured, suspended or expelled from the membership by the EC. In that case the EC shall first serve the members concerned with a show cause showing therein the charges framed and ask him to submit his defense within a month. On receipt of explanation, The EC shall have the power to take a suitable action against the delinquent member after allowing him to defend his case. if no reply to show cause notice is received within a month, the EC may take an ex-parte decision.

For any act of expulsion or termination no such member shall be entitled to prefer any claim for compensation or damage even if proved on subsequent date that such act of expulsion or termination was wrongful and / or unlawful.

vii. Cessation of Membership:  

A member of the Alumni shall cease to be a member:

(i)       If he/she shall die or found to be of unsound mind, or

(ii)    If he/she has been convicted by a court or tribunal of competent Jurisdiction for any offence involving moral turpitude or,

(iv)   On tendering his/her resignation

(v)   If he/she acts against or subverts the activities of the Alumni or engages himself/herself on acts which are prejudicial to the interests of the Alumni.

(vi)    If he/she as defaulted in payment of Annual Subscription in continuation for three years.

(vii)  If he/she has been convicted of any offence in connection with the formation , promotion , arrangement or conduct of affairs of a society or a body corporate or any person who has been expelled by a society or body corporate for such an offence

(viii)   If he/she seeks to become or has become a member or of the Association   under false pretense or on the basis of false representation

(ix) However, a member whose membership ceases by virtue of Sub Clause (iv) and (vi) shall be eligible for re admission on the payment of arrear membership fees but upon approval of the EC.

 5. Bodies of Association/Alumni

  1. General Body


 i. Notice:-

The secretary shall annually call the Annual General Meeting as per provisions of W.B.S.R. Act 1961 giving at least 14 Days notice to all the members. The notice shall contains the place, date and Time of the meeting

ii. Agenda:-

The business to be transacted at the A.G.M shall be

(a) To confirm the minutes of the last A.G.M and of special general meeting if any

(b) To adopt with or without modification the report of the working of the Society for the previous year

(c) To pass audited accounts of the Society for the previous year ended on March 31.

(d) To appoint qualified auditor or auditors

(e) To transact such business as may be fixed by EC

(f) To transact such other business as maybe brought forward by giving 14 days previous notice from any members.

(g) To conduct general election

iii. Quorum of the meeting :

1/3 members personally present at the commencement of the meeting shall constitute the quorum

iv. Manner and the method of voting:

As mentioned in the Bye-laws of the election

b. Special General Meeting :

A special General meeting may be convened by the EC

at any time in view of the urgency of the matter. At least 7 days notice shall be given to every member for special general meeting. Members may request the EC for special General Meeting by placing a requisition signed by 1/3 of total members. In that case EC shall convene a special general meeting within a month from the receipt of such notice. In default by the EC, the requisitioning members shall hold such meeting provided no business other than those specified in the notice shall be transacted.

c. Extra – Ordinary  General Meeting:

The EC May direct to convene an Extra Ordinary general Meeting for consideration of addition, alteration or amendment of the memorandum/ Regulation, of the Society. 7 Days notice along with the proposed draft of change shall be sent to members before the meeting. The resolution for change amendment etc. of the Memorandum and the regulations be carried out it accepted by three-fourths of the members present at the meeting

d. Duties & Powers:

The general body of the Alumni shall elect the EC. The general body shall fulfill and carry out the aims and objects of the Alumni and take part in the annual meetings of the Alumni and shall also pass the various resolutions put forward by the EC.

  1. Executive Committee:

 a. Formation:

The Executive Committee (hereinafter referred as EC) of the Alumni shall consist of a President, two Vice Presidents, Secretary, Two Asst. Secretary,   Treasurer, and 8 other Members. 4 places in the EC shall be reserved for women. However, in the event of women candidates not filing valid nominations, male members may be elected to fill in the vacancy.

The Office bearer and other committee members shall be elected at the A.G.M

The resignation and the removal of the EC members shall be dealt with as has been prescribed as in the case of other members noted in the Memorandum of association of The West Bengal societies, registration Act 1961

The Term of office of the EC shall ordinarily be two years, unless it is dissolved/ terminated early under unforeseen circumstances. After election the old EC will continue to function till the new Committee takes over charge which shall under no circumstances be more than 30 days from the date of election

  1. Meetings:

i. Ordinary Meeting: A meeting of EC shall be held at least once in a three months at such place , date and Time , as President or the Secretary may determine. Normally the meetings of EC shall be called by the Secretary in consultation with the President.

ii. Requisition Meeting: Any four members of the EC may requisition a meeting and the Secretary shall summon the same within seven days and failing which the president shall summon the meeting within another 3 days. If both the Secretary and the President fail to convene such meeting, the requisitioning members may convene the meeting provided no business other than specified in the notice shall be transacted at such meeting.

iii. Emergency Meeting: The president may convene an emergency meeting of the EC, if situation demands, by giving a notice of a day only. For such emergency meeting, quorum will constitute minimum 5 members including the president.

a. Notice of a Meeting: At least 7 days notice for meetings specifying the place, time and the general nature of business to be transacted shall have to be given to every member of the EC. But Emergency meeting may be called on 24 hours notice.

b. Procedure of the Meeting: The President or in his absence the vice president shall preside over all meeting of the EC and in their absence member present shall elect a chairman of the meeting . All questions before the meeting will be decided by the a majority of votes, each member having one vote. the President or the chairman shall have a second or casting vote in addition to his own vote in case of equality of votes. Minutes of a meeting shall be recorded by the Secretary or in his/her absence by any other member to be appointed by the chair of the meeting, which shall be circulated by email to all the members within 7 days of holding of the meeting.  Also, this minutes needs to be confirmed in the subsequent meeting as the first agenda

c. Agenda: The agenda of the Ordinary meeting shall be the agenda settled by the President and Secretary.

The agenda of the Emergency meeting shall be the agenda settled by the President.

The agenda of the Requisition meeting shall be the agenda settled by the requisitioning members.

d. Quorum: 1/3 rd members, personally present, shall constitute a quorum for the meeting and if a quorum is not present within 30 minutes of the time, members present shall adjourn the meeting. Such adjourned meeting shall be held on the 7th day from the date of the original meeting at the same place, same time and with the same agenda. No quorum shall be required for the adjourned meeting.

e. Voting: All questions arising at a meeting shall be decided by a majority of votes of members of the EC present in person at the meeting. Each member shall have the right of casting one vote only.

  1. Terms: The terms of the EC shall ordinary be for two The members of the EC shall be elected after every two year in an Annual General Meeting.
  1. Appointments: Appointments to any vacancies in the EC due to the death of a member or otherwise would be made by the members of the EC.
  1. Powers and Duties of Executive Committee: The EC shall, subject to these and by laws made from time to time by the Alumni, conduct and manage all the business and affairs of the Alumni. Moreover, EC shall exercise such powers; do such acts only for the benefit of the Alumni.

The EC shall have the following special powers and duties.

i. To conduct all types of the meetings.

ii. To determine the duties of the office bearers and employees subject to these regulations.

iii. To appoint, remove and suspend paid officers and employees and to fix their salaries and duties.

iv. To look after and manage all the property of the Alumni.

v. To determine the policies and the priorities of the Alumni.

vi. To issue general instruction and guidelines to the members of the Alumni on any matter concerning the policy of the Alumni.

vii. To frame rules and regulations for the proper conduct of the business from time to time of the Alumni.

viii. To coordinate the work of the Alumni at all the locations and levels.

ix. To promote the aims and the objectives of the Alumni and the execution of direction and guidelines formulated by the general body from time to time.

x. To appoint subcommittee with such power and duties as may be considered necessary or expedient.

xii. To accept donation , Gift, subscription , movable or immovable property for the objects of the societyTo Sell

xii. To Sell ,lease, mortgage or otherwise dispose of deal with all or any part of the property of the society

xiii. To keep proper accounts of the society and to open bank accounts in the name of the society in one or more banks .

xiv. To co opt not more than two members to the EC.

xv. The EC can acquire property both moveable and immovable property for the use of the Alumni.

xvi. Safe Custody of Properties  :The EC  shall arrange for safe custody of such property of the Alumni association

  1.  Powers and Duties of Office Bearers:

(i) Chief Patron

(a) The Chief Patron as defined in Article (4) above is a permanent Invitee to all meetings of the EC and general body and shall act as an adviser to the.

(b) She/he will act as a mediator between the Alumni and College Authority and other association or institution.

(c) The Chief Patron will have access to the Book of Accounts of Alumni at any point of time.

(ii) President

He/she Shall

(a) Preside over all meetings of the Society

(b) Take all disciplinary action such as removal, dismissals etc. in consultation with the EC

(c) Advise the Secretary in any matter requiring urgent attention;

(d) Call emergency meeting

(iii) Vice President

In the absence of the President, the Vice President shall perform all the duties of the President  

 (iv) Secretary:

He/she Shall

(a) Convene all meeting of the Society;

(b) Maintain minutes books of all meeting;

(c) Issue general circulars and notices;

(d) Receive all applications for membership which shall be placed before the EC

(e) Sign on behalf of the Society all receipt for all sums received as subscriptions etc.

(f) Sign and give pay order on all bills for payments

(g) Get accounts of the Society audited by Chartered Account

(h) Ensure compliance with statutory requirements

(i) Transact all other business subject to the direction of EC

(iv) Asst. Secretary:

In the absence of the secretary The Asst. Secretary Shall perform all the duties of the secretary.

(iv) Treasurer:

The Treasurer shall maintain the accounts of the Alumni, Treasurer shall also get it audited from the auditor annually.

He or she Shall

(a) Collect and receive all sorts of subscriptions, donations and deposit of money and grant receipts there of

(b) Maintain and keep cash book and such other accounts as are necessary:

(c) Operate bank account jointly either with the secretary or the President

(d) Prepare the budget in consultation with the Secretary for consideration of the EC

(d) Receive all applications for membership which shall be placed

(v) Patrons:

Apart from the Chief Patron, three other teachers or retired teachers of the college shall be the patrons of the Alumni. Such teachers shall be nominated by the EC in consultation with the Chief Patron, and patrons shall have the right to attend the EC meetings and annual general meetings of the Alumni. The EC of the Alumni may decide to induct eminent persons and/or people’s representatives as patrons of the Alumni.

  1. Maintenance and Audit of Accounts:

The Society shall maintain books of accounts as required under Sec. 15(10(a), (b)] of the Act. The accounts shall be audited by a duly qualified auditor as in Sec 15(2) of the Act

  1. Books of Account and Inspection: The books of account and other statuary books  shall be kept at the registered office and shall be open to inspection of the members at such time and place as the EC directs on the written request made by any members
  2. Suit and Legal Proceeding:

All suits and the legal proceeding be or against the Society shall be in the name of the Secretary or such person as shall be appointed by the Committee.

  1. Accounting Year :

The Accounting year of the Society shall be from 1st day of April of each year to 31st day of March of following year.

  1. Alteration of Memorandum and Regulations :

The Memorandum and Regulations may altered, Modified, rescinded or added to by special resolutions passed by the 3/4th members in an meeting called for the purpose.

The EC shall have powers to make, alter modify or rescind such regulations as may be considered necessary in the interest of smooth functioning of the society

  1. Dissolution of the Society :

Subject to the provisions of Sections 24 and 17 of the West Bengal Societies Registration Act, 1961 or any statutory modifications thereof, the Alumni may be dissolved by a general meeting. The said meeting shall also decide the manner of disbursement of the funds and the assets of the Alumni, if any, after dissolution.

  1. Elections:   ELECTION BYE-LAWS

A. General

A1.  These bye‐laws shall be called ‘Election Bye‐Laws’ and shall govern the conduct of elections of members of the Executive Committee hereinafter called ‘EC’ of Sanjyog Heramba Chandra College Alumni hereinafter called ‘A’.

(a)   These bye‐laws shall be read in conjunction with the Constitution of A.

(b)   Elections shall be held at every alternative AGM. Term of the EC shall begin at the AGM and last till the next Election AGM.

(c)    All members of the EC shall be elected from amongst the members of A. The election will be by secret ballot, and the electorate shall be all members of the A. Each member shall cast only one vote for any one position being contested.

(d)   When elections are due, the sitting EC shall appoint a Returning Officer, who shall have to be an Officer or a Retired Officer of the State Government or the Central Government of Grade “A” or equivalent or shall have to be a Principal/ Senior professor of any College or a Retired Justice, He/she shall be responsible for the successful conduct and declaration of the election results.

(e)    The Returning Officer may co‐opt other members of the Alumni for the smooth conduct of the elections.

(f)     The EC shall provide all logistic support for the work of the Returning Officer, but shall not otherwise interfere, control or direct the Returning Officer in the discharge of his duties.

(g)   The Election for the incoming EC will be conducted by the Returning Officer and his team under the last item of the Agenda for the AGM, which will be “To elect a new EC for the ensuing term (20….‐………., 20……‐……….…… as the case may be).”


i. Members of the EC shall be elected in the election Annual General Meeting. 4 of such EC memberships shall be reserved for bona fide members of the A for at least two year standing.

ii. Every candidate shall be a bona fide member of the A for a minimum period of One year prior to the date of elections for post of EC Member. Whereas for posts of President, VPs, Secretary & Treasurer the everyone should be a bona fide member of the A for a minimum period of Two years.

iii. Preferably a minimum of four EC members will be women. In the event of women candidates not coming forward male members may be elected to fill in the vacancy.

iv. The Condition mentioned in (a) above may be waived for the first election.

v. EC should ensure that any candidate with a criminal record should not be allowed to contest the elections for which a mandatory undertaking shall be taken from all prospective candidates.

A2. Disqualification/Resignation/Demise of EC Member.

(a)   Any office-bearer or member who is not able to attend any EC meeting continuously for a period of six months or a minimum of two consecutive meetings whichever is more shall be deemed to have demitted office as a member of the EC.

(b)   In the event of vacancy being created as a result of disqualification/resignation / demise of any office-bearer or member of EC the following procedure will be adopted:‐

(i) President. Senior Vice President (seniority in the college) shall officiate as President for the balance of term. Any EC member may be elected for the post of V.P. by simple Majority of EC to fill the vacancy.

(ii) Vice President, Secretary, Asst. Secretary and Treasurer. Any member of EC may be nominated as a Vice President or Secretary or Asst. Secretary or Treasurer by a simple majority of EC to fill the vacancy.

(iii) Members. The EC is empowered to nominate any other A member in accordance with the provisions of clause no 10(xiv) of Rules and Regulations of A and for the balance term of the EC to make good the vacancy. The procedure will also be adopted to fill in the chain vacancy created as a result of Sub Clause b(i) and b(ii) above.

(c)    At no instance shall the EC comprise of more than 6 (six) ad hoc members. In such an event, snap polls to be called by the President.

Election Procedure.

B1.  Elections shall be held by means of physical polling of secret ballot on the Election Day. However, postal ballot may be resorted to in case a member is unable to attend AGM due to personal exigencies.

B2.   Notification.

(a)   A notification for the elections shall be issued by the President of A at least 14 ((fourteen) days prior to the expiry of the term of the EC. The notification shall be published on the A website and a copy shall be e‐mailed/posted to all members.

(b)   The notification shall call upon the A members to come forward to file their candidature. The notification shall include the following information:‐

(i)     Date of elections.

(ii)   Posts for which elections are being conducted.

(iii) Last date of filing nominations.

(iv) Last date of requesting for postal ballot.

(v)   Name of the Returning Officer

(vi) Last date of Withdrawal of Nomination

(c)  Consequent to the notification, all A members are expected to update their contact details held with A office.

(d)  Conditions mentioned in (a) to (c) above may be waived for the first election.

B3.   Nominations.

(a)   The nomination shall be made in the appropriate form available with the Returning Officer.

(b)   Nominations shall specify the position being contested and no member may contest for two positions at the same elections.

(c)    Last date of nomination shall be maximum of 5 (Five) days prior to the date of elections.

(d)   Each candidate shall be entitled to be nominated by one nomination paper only. Each Nomination Paper shall be delivered personally to the Returning Officer in person by the candidate or through a representative.

(e)    The candidate before filing the nomination shall clear all dues towards the A and shall give a declaration to this effect. In case the declaration is found to be false at a later date the candidature shall be dismissed.

(f)     All candidates will submit a written disclosure of their business dealings with the college, if any, along with the nomination papers.

(g)   The Returning Officer shall prepare a list of all nominations received by him, post wise and the same shall be published on A website and displayed in the A office.

(h)   The Conditions mentioned in (a) to (g) above may be waived for the first election.

(i) a nomination fee, to be determined by the EC and to be announced at the time of notification of election,  may need to be paid by the willing contestants while submitting the nomination papers.

B4.   Scrutiny of Nominations.

All nominations will be scrutinised by the RO with the help of EC and in the event of any information   found   false or incomplete or   not   satisfying   the qualification criteria, the nomination shall be cancelled and it shall be informed to the candidate within one week of last date of filing of nominations.

 B5. Withdrawal of Candidature.

(a)   Provisional list of all eligible candidates will be published on the A website after one week of last date of filing of the nominations. A letter of acceptance of nomination shall be emailed to the candidates. All candidates will be given two days to withdraw their candidature. A written notice to this effect will be served to the Returning Officer by the candidate in writing by physical letter/e‐mail within two days of publication of Provisional Candidates List. Notice of withdrawal of candidature shall be final and shall not be allowed to be cancelled.

(b)   Final list of all candidates will be published on the A website within a day of finalisation of the list of candidates.

B6. Uncontested Returns and Contested Elections.

(a)   Where the number of contesting candidates for any post is equal to the number of posts to be filled, all such contesting candidates shall be deemed to be duly elected unopposed to those posts, and it will not be necessary to take a poll for election to such post(s).

(b)   Where the number of contesting candidates for any post is more than the number of posts to be filled, a poll shall be taken by secret ballot for those posts remaining unfilled.

(c)  Ballots will be made and counterfoils serially numbered with the Ballot paper carrying the seal of the Returning Officer/hologram to ensure authenticity. Only as many ballots will be printed as required as per the membership strength.

(d) List of A members with addresses and available email IDs will be provided to the candidates if asked for in writing on a token charge to be decided by the EC.

(e) In case of non-receipt of adequate nominations to fill in at least 75 per cent of EC members, nominations shall be accepted till the start of the Election annual General Meeting.

B7. Polling

(a)   There will be ballot papers through which members of A shall have to cast their votes.

(b)   Each voter shall be required, before he is supplied with a Ballot paper, to give his/her signature on the authenticated copy of the list of A members used by the Returning Officer for taking the poll. All dues must be cleared before the member cast his vote. The voter may have to present his membership card to prove his identity. In the absence of membership card a valid photo id may be accepted at the discretion of the Returning Officer.

(c)    The voter shall record his/her vote on the ballot paper in secrecy in a voting compartment specially provided for the purpose at the polling station.

(d)   The voter shall record his/her vote on the ballot paper by placing a tick mark (√) against the name of the candidate of his/her choice. Any other mark, like (x) etc. or word, placed on the ballot paper by him/her shall render the ballot paper liable to rejection.

(e)    The tick mark (√) to indicate the vote shall be placed by the voter only by means of article specifically provided for the purpose by the Returning Officer, and a ballot paper marked otherwise by means of any pen, ball point pen, etc. by the voter shall render the ballot paper invalid.

(f)     The ballot paper marked by a voter shall be deposited by him/her in a ballot box specially prepared and sealed by the Returning Officer and placed at such a conspicuous place in the polling station that it shall be constantly visible to all present in the polling station.

(g)   The Returning Officer shall close the poll at the appointed hour; however, all those voters who are present at the polling station at the appointed closing hour shall be entitled to vote even if the poll proceedings have to be continued for some more time.

(h)   After all the voters present have voted, the Returning Officer shall close the ballot box and shall not permit thereafter any person to vote.

B8. Counting of Votes.

a. Counting of Votes shall be made on the same day of the voting after the voting is over.

b. Each contesting candidate can nominate one authorized representative and he/she shall be entitled to be present as observer at the place of counting of votes.

c. The votes validly cast for each of the contesting candidates shall be counted post‐wise and recorded in the descending order of the votes so cast for each candidate. The returning officer shall take all steps necessary to ensure that the counting is expeditious and fair.

d. The Returning Officer shall thereafter ascertain the result of counting and, the candidates who have secured the maximum number of votes in the said descending order, equal to the no. of seats to be filled for each post, shall be deemed to have been duly elected to those posts. If there is a tie winner shall be decided by draw of lots.

B9. Declaration of Result and Election of Office Bearers.

(a)   Having satisfied himself, the results shall be announced by the Returning officer. The results shall be later published on the A website. The Returning Officer shall give a signed copy of the new EC elected to the  Patron of A and President of the outgoing EC and also put it up in the A Office in the School premises.

(b)   The decision of Returning Officer in respect elections will be final and acceptable to all contestants.

(c)   All elected EC members, preferably on the same day when the result is declared, shall have to elect President, Vice President/s, Secretary and Treasurer from among themselves. If the meeting on that day no notice needs to be given. All members present after the declaration of results shall elect the office bearers.

If such meeting cannot be held on that day of declaration of result, the Returning Officer shall convene a meeting of the elected EC members, within 10 days of the declaration of the results, to elect the office bearers.

19 . Conclusion.

The Functions and the objective of the society always remain restricted within the meaning of section 4 (2) of the  West Bengal Society Registration Act 1961 irrespective of any object mentioned in the present document in agreement or opposed to the said section.

Before commencing the activity of the Society necessary approval/ permission will be obtained from the Govt, or other appropriate/concerned authorities as and when required.

The income and the properties of the society whatsoever derived or obtained shall be applied solely towards the promotion of the object of the society and no portion thereof shall be paid to or divided amongst any of its member by way of profit.